CHARTER for STALLHOLDERS
(Reviewed October 2015)
Thank you for your expression of interest in the Riverland Farmers’ Market.
The concept of farmers’ markets is not a new one. Farmers have bartered and sold goods as far back in history as agriculture itself.
In this era, it is generally accepted that, at most farmers’ markets, stallholders must have produced the goods themselves within the region.
The main emphasis of farmers’ markets is to help local producers and to sell their goods directly to the public, near their source of origin, creating benefits to them, the environment and the local community.
The selection of produce available at a farmers’ market will vary with season and location, however the consumer is likely to be able to find a delicious selection of vegetables, fruit, meat, eggs, bread, cakes, jams, fruit juices, dairy produce and smallgoods.
The Riverland Farmers’ Market shares with its producers and stakeholders, a commitment to providing local and quality produce of an affordable nature to the Riverland community.
The market experience will provide producers with the opportunity to network and develop their marketing skills, and, through direct contact with their customers, gain greater knowledge of customer requirements. Importantly, a marketplace atmosphere will build on a Riverland sense of community.
To become a stallholder at our market please:
- Read the following CHARTER: Riverland Farmers’ Market
- Complete the Application to Trade form, available from the Market Manager, phone 08 85824864 or 0417824648, or email firstname.lastname@example.org
- Enclose all the relevant paperwork/certificates applicable to your business, as specified on the forms
- Ensure payment is forwarded to the Market Manager by the Wednesday of that market week.
- Forward your application to the Farmers’ Market Manager in person or to PO Box 2380 Berri SA 5343.
We welcome your participation!
The prime aim of the market is to develop a vibrant environment in which consumers and producers are brought together. Some guidelines, however, are necessary to ensure the authenticity, success and sustainability of the market are maintained.
1. Making an application for a stall
- Interested producers wishing to sell produce must provide a completed market application form to the Market Manager.
- The Market Manager on behalf of the Food Riverland Inc. Committee has the authority to reject applications that do not comply with stated conditions.
- Once approval is given, the permit to trade lasts for the duration of the financial year.
- The Market Manager will work to ensure that a broad range of products is available, and that the market is not dominated by one particular type and/or variety of product. For example, the Manager may not allow more than two stallholders selling oranges unless they are other varieties or organically grown.
- The decision of the Manager in all matters relating to the running of the market shall, on the day, be final. Appeals may be made to the Food Riverland Inc. Committee in writing.
- Stallholder attendance rotations (e.g. fortnightly instead of weekly) may be negotiated with the Market Manager.
- All stallholders must provide a copy of their public liability insurance before the commencement of their trading. Stallholders may opt to purchase insurance by the week, at a very reasomable cost, from the Market Manager. This may be of particular interest to occasional stallholders who do not wish to outlay a yearly premium.
2. Market hours
- The market will operate on Saturdays from 7.30am until 11.30am weekly.
- Stallholders must trade from 7:30 – 11:30am.
- Stallholders may set up from 6am.
- Stallholders should refrain from packing up until the market is closed.
3. Stall fees
- Please contact the Market Manager for information regarding current stall fees.
- The appropriate stallholder fees shall be set by Food Riverland Inc, and will reflect the cost of running and promoting the market.
- Stallholders will be required to pay the appropriate fee to the Market Manager three days prior to commencement of trade.
- Stallholder fee includes GST.
- Stallholders must be financial Food Riverland Inc. members to trade at the Riverland Farmers’ Market. Food Riverland Inc. membership ($55-00) is paid annually (July – June).
- Weekly stallholders will be given priority of space every week over non-weekly stallholders. The Market Manager will have the final jurisdiction over positioning of stalls from week to week.
4. Products eligible for sale
- Products sold should be produced in the Riverland region by the stallholder, as listed on the application form, unless the Food Riverland Inc. Committee has approved otherwise. Goods, not produced in the Riverland, but closely associated with the Riverland-produced products, (eg. wooden bread platters on a bread stall) may be allowed to be sold subject to the approval of the Committee.
- Eligible products include:
Category 1: primary produce Could include (but not limited to) eggs, fresh & dried fruit, vegetables, herbs, olives, meat, fish, cheese, milk, butter, flour, nuts, grains, honey and bee products, potted plants and cut flowers.
Category 2: value-added consumable products Could include (but not limited to) products such as oils, jams, preserves, fruit juices, roasted coffee, ice cream, breads, cakes, and desserts and ready-made meals.
Category 3: art & craft Could include (but not limited to) locally-made art and craft items such as jewellery, paintings/drawings, fabric crafts, woodwork, metalwork, glasswork, pottery, mosaics.
- To maintain the emphasis of food at the Riverland Farmers’ Market, the number of Category 3 stalls will be no more than 5 at any particular time.
- The stallholder may sell only products listed on the approved application form. If vendors have additional produce, not listed on their original application form, available to sell during the season, approval must be sought from the Market Manager. Stallholders must give 24 hours notice, in writing, via email, fax or mail, of intention to vary the produce originally nominated on the application form.
- Produce should be picked or produced as close to market day as possible and handled in a way to preserve the fresh quality until market opens.
- Unmarketable goods include:
- Any product that appears badly marked, stale, over ripe, fruit fly or other pest infested, have visual signs of chemical residue or which does not comply with chemical withholding periods.
- Any product that has not been produced in the Riverland other than those explicitly approved by the Food Riverland Inc. Committee.
- Cold storage or out-of-season produce.
- Genetically modified produce.
- Purchased/re-packaged/on-sold finished or imported goods.
- Any produce deemed unmarketable by the Food Riverland Inc. Committee or the Market Manager for any other reason.
- Stallholders must guarantee against selling “unmarketable” produce. Stallholders in breach of the charter will be required to withdraw produce.
5. Who may sell?
- Stallholders are able to purchase from other producers who are local and members of Food Riverland Inc. and on-sell or cooperatively sell their products from their stall at the market. The Market Manager must be informed in writing (post, email or fax) prior to the commencement of the market day.
- Stallholders may sell products on behalf of other producers who are Food Riverland Inc. members. If a stallholder is selling products on behalf of another producer the products must be clearly marked and or signage to indicate whose product it is.
- If a stallholder is unable to attend a particular market, a representative may be nominated to sell items on the original stallholder’s behalf for that period of time only. The Market Manager must be informed of this in writing (post, email or fax) prior to the commencement of the market day.
- The Food Riverland Inc. Committee, at their discretion, may waive the normal stallholders’ conditions and fee in exceptional circumstances (for example, but not limited to, a charity group which advertises the Riverland Farmers’ Market at no cost).
- The Food Riverland Inc. Committee, at their discretion, may invite guest stallholders who sell goods not produced in the Riverland.
6. Commitment from Stallholders
- Stallholders will make a commitment by the Wednesday immediately prior to the Market.
- In unforeseen circumstances that the stallholder is not able to attend the next committed market, the stallholder must provide 24 hours notice to the Market Manager if a refund of the pre-paid fee is required.
- A pre-paid fee may be advanced to the next week in exceptional circumstances if the market manager is notified. If the market manger is not notified, however, the stallholder will lose their pre-paid fee.
- Stallholders may be asked to donate towards a raffle (from time to time) to assist with raising money for various projects.
- Stallholders should have appropriate signage to identify their stalls.
- Stallholders will be expected to be neat, suitably dressed and deal with the public in a courteous manner.
- Products should be displayed attractively, with due regard for consumers and other stallholders.
- The Food Riverland Inc. Committee and the Market Manager shall have an on-going commitment to promote the market and to seek new stallholders. .
- Feature or theme market days will be organised to promote and encourage return business.
9. Setting Prices
- All prices (per kilo or per item) must be clearly visible.
- Price under-cutting of other stallholders, is not in keeping with the spirit of the Market.
- End-of-trading-day discounting is not permitted.
- Stallholders should ensure their measuring scales are accurately calibrated, as per standard trading regulations.
10. Labelling, Signage & Packaging
- All stallholders will be expected to comply with the minimum requirements of current trading standards’ regulations regarding labelling and descriptions of goods.
- All organic produce must be certified by the relevant accrediting body and be labelled “certified organic.” Evidence of accreditation must be provided upon application.
- Each stallholder must display a sign showing their name and address every day they attend the market.
- From the 1st of May 2009 stallholders were banned from handing out plastic shopping bags in accordance with the new South Australian Government legislation. Note that plastic containers & or plastic vegetable/fruit bags are still permitted until further notice.
- All stallholders must clearly display a sign advertising Friends of the Market 10% discount.
11. Health and Safety
- Stallholders must confine displays and signs to the stall site and keep pathways clear for shoppers.
- Smoking by stallholders is not permitted.
- Dogs and other animals are not permitted.
- All food stallholders must trade in accordance with the Health Department of South Australia’s food-handling regulations, and other relevant local health laws.
- Tap water is available.
- It is the responsibility of each stallholder to ensure that they hold appropriate public liability insurance to be viewed by the Market Manager upon application. Stallholders may opt to purchase insurance by the week, at a very reasomable cost, from the Market Manager. This may be of particular interest to occasional stallholders who do not wish to outlay a yearly premium.
13. Cleanup and Rubbish
- All stallholders must ensure that their stall site and the area that surrounds it is left in a clean and tidy state once the market closes each day. Failure of this requirement will result in the permit to trade being revoked. The Market Manager will ensure that rubbish bins are provided.
- Stallholders situated inside the building are asked to assist with the re-setting-up of the tables and chairs after the close of the market each week.
- Stallholders are permitted to drive onto or up to their site to unload produce.
- Unless produce is to be sold directly from the vehicle, all vehicles must be parked where directed by the Market Manager well before 7:30am.
- Driveways must be kept accessible.
15. Power Access
- Power is available following negotiation with the Market Manager. Extension cords and double adaptors need to be supplied by the stallholder.
- A fee may be charged for the use of power.
16. Friends of the Market
- The Friends of the Market scheme seeks to encourage customers to support the Riverland Farmers’ Market by offering them a 10% discount on purchases on all stalls (except for the breakfast bar) in return for an annual fee. Other benefits may be viewed on the Friends of the Market page.
- Friends of the Market will be identifiable by a card, upon request.
17. Co-operative Stall
- The Food Riverland Inc. Committee operates a Co-operative Stall, run by volunteers each week at the Market, to allow producers, who are unable to attend, to sell their products.
- Only Category 1 & 2 products (see point #4 previously) will be sold on the Co-operative Stall.
- Producers must be financial members of Food Riverland Inc.
- Producers must deliver all stock to the Market Manager by prior arrangement; stock must be appropriately labelled & priced as determined by the Manager; and appropriate storage containers must be supplied. Items requiring refrigeration are not accepted.
- Appropriate display signage must be provided.
- Fees: EITHER the normal ‘inside’ fee OR 20% of the gross amount of stock sold.
- Payment to Co-operative Stall producers will be made by the Manager via electronic transfer.
Failure to abide by the rules of this market as set out in the charter will result in the stall-holder’s permit to trade being revoked.